Request for Criminal Record Check AIMA: Official Template & Complete Guide 2025
Discover how to correctly fill out the authorization for criminal record consultation by AIMA. Official template adapted for residence permit renewal in Portugal.
Frequent question
One of the most frequently asked questions by those applying for a visa or requesting online renewal is: "What is the Request for Criminal Record Check?". Where can I find the template?
Indeed, there is no official template available on AIMA's website. In this guide, we present an authorization declaration template for renewal cases that can be used and adapted for other processes.
What Is the Request for Criminal Record Check?
The Request for Criminal Record Check is a declaration by which the applicant authorizes AIMA – Agency for Integration, Migration and Asylum – to consult their Portuguese criminal record directly in official systems.
Important
Basically, it is not necessary to present the Portuguese criminal record certificate. However, the applicant must authorize AIMA to make the consultation directly, respecting the personal data protection regime.
Legal Basis
The requirement for this authorization is provided in article 42-D of Regulatory Decree No. 84/2007, of November 5th, and subsequent amendments. This article establishes that information on criminal records in Portugal is verified through consultation of the Portuguese criminal record information system.
Legal Basis
Regulatory Decree No. 84/2007, of November 5th (art. 42-D)
Article 42-D: Information on criminal records in Portugal is verified through consultation of the Portuguese criminal record information system.
Data Protection
Personal data protection regime applicable to immigration processes
The written authorization ensures compliance with legal requirements for privacy and data protection.
Authorization Declaration Template
Below we present the adapted template that meets the legal requirements of article 42-D and can be used in residence permit renewal processes with AIMA:
AUTHORIZATION DECLARATION
I, <<First Name(s)>> <<Surname (Family Name)>>, child of <<Father's full name>> and <<Mother's full name>>, born on <<Date of Birth>>, of <<Current Nationality>> nationality, holder of passport no. <<Travel Document Number>>, applicant for residency permit renewal, hereby authorize, pursuant to article 42-D of Regulatory Decree no. 84/2007, of 5 November, and subsequent amendments, the consultation by AIMA – Agency for Integration, Migration and Asylum, of my Portuguese criminal record.
__________, on ___ of ________ 2025.
How to Fill Out the Declaration
Required fields
First Name(s): First name(s) as per passport
Surname (Family Name): Last name(s) / family name as per passport
Father's full name: Father's complete name
Mother's full name: Mother's complete name
Date of Birth: Date of birth (day/month/year)
Current Nationality: Current nationality
Travel Document Number: Valid passport number
Place and Date: City where you sign and complete date
Signature: Must be identical to passport signature
Attention to details
Fill in all fields correctly
Use names exactly as they appear on passport
Signature must be identical to identification document
Do not leave any fields blank
Update the year in the signature date (2025)
Related Renewal Articles
In addition to the authorization declaration for criminal record consultation, other important topics related to residence permit renewals:
Draft Refusal Decision
Understand what to do when you receive a draft refusal decision and how to exercise your right to preliminary hearing.
Proof of Accommodation AIMA 2025
Complete AIMA requirements for proof of accommodation in Portugal 2025. New official guidance.
How to Renew Residence Permit
Complete step-by-step guide to renew your residence permit through the AIMA Portal.
Frequently Asked Questions
Can I use this template for a visa application?
Yes, this template can be adapted for visa applications. Simply change the expression "applicant for residency permit renewal" to "applicant for residence visa" or similar, depending on your specific case.
Does the declaration need notarization?
Notarization is not required for processes with AIMA. A simple declaration, properly signed as per passport, is sufficient.
What if I don't have a criminal record in Portugal?
Even if you have never had any issues with Portuguese justice, the authorization is mandatory. AIMA will make the consultation and, if there are no records, the procedure continues normally. The absence of a criminal record is one of the requirements for granting and renewal.
Does this declaration replace the criminal record certificate from my country?
No. This declaration refers only to the Portuguese criminal record. For visa applications or first residence permit, you may also need to present a criminal record certificate from your country of origin or habitual residence, with apostille and sworn translation.